I.20 STUDENT FILES
Policy:
Red River Valley School Division Board of Trustees believes that a student’s file should be managed to best serve the student and those working with him or her, while adhering to Provincial and Federal privacy legislation.
Protocol
A student’s file consists of a Cumulative File at a minimum. There may also be any, all or none of the following files:
· Resource File
· Pupil Support File
· Justice File
The Cumulative File contains all educational and enrollment information on that student, emergency contact numbers, etc. It should also contain a cross reference to a resource or Pupil Support File where applicable.
The Resource File contains information gathered by the Resource Teacher on identified students – including a cross reference to a Pupil Support File where applicable.
The Pupil Support File contains information gathered by clinical professionals operating in a specialized capacity, but not as a teacher. The nature of this information is such that it would not reflect immediate safety concerns, nor immediate safety concerns.
The Justice File would contain any information given to the school and/or RRVSD by the court system. There is no cross reference in any other file as to the existence of the Justice File.
Procedure
To be set by Divisional Management
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